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Scientific Association Records Programs: A Beginner's Guide


A project such as this generates an amazing number of debts to one's friends, professional colleagues, and coworkers.

This manual owes much to Alan Leviton of the Pacific Division of AAAS and the California Academy of Sciences, who read the entire work at several stages and tested it against his experience with scientific records in a variety of organizations. He also typeset and proofread the book.

Several science archivists critiqued the initial outline and offered advice that reshaped the work, notably Clark Elliott (Harvard University), Pamela Henson (Smithsonian Institution), Lori Hefner (Lawrence Berkeley Laboratory), Helen Samuels (Massachusetts Institute of Technology), and Joan Warnow-Blewitt (American Institute of Physics).

A special thanks to Donna Wells, now at Howard University, for her work on this project when she was at AAAS. David Whitescarver of Rogers and Wells, a distinguished law firm in Washington, D.C., kindly reviewed the outline from the legal point of view. I was blessed with two enthusiastic and helpful program officers at the National Historical Publications and Records Commission, Lisa Weber and Daniel Stokes.

Finally, a large cast of AAAS staff helped the project. Carl Amthor, Debra Wright, and Nan Broadbent provided a niche for the archives in their departments. Joseph Walton and his staff (especially Alton Whitehead, Gregory Gatlin, and Hubert Kelly, Jr.) unfailingly supplied day to day assistance. Janet Kegg, AAAS librarian, provided superb reference service. Among the directorates and departments of AAAS, Laurie Baker, Dawn Bennett, Monica Bradford, Ruth Campbell, Catherine Campos, Mary Curry, Fran Garner, Elizabeth Gehman, Jim Landry, Regina Livingston, Linda McDaniel, and Colleen Struss shared their knowledge of records with me. Bill Bodziak and Julie Ische helped with the administration of the grant that funded this project. And last but assuredly not least, AAAS Executive Officer Richard Nicholson provided encouragement and support for this project at a crucial juncture.

The National Historical Publications and Records Commission awarded AAAS a grant (92-112) that partially supported the project. The NHPRC has been a fried of science records for several decades, and this is but the latest evidence of their interet.

Finally, Professor Mark Aldrich of Smith College helped in countless ways, among them as box-mover, surveyor, sounding board, critic, and cheerleader.

Much of the merit of this report can be attributed to the contributions of all these people. I thank them heartily.

Mistakes remain indisputably assignable to the author.

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